Retention periods

until the end of employment

The access is then disabled and deleted.

Employee access data (login)

6 months

2 months to claim plus 3 months to sue, to be on the safe side.

Applications after a rejection

10 years

Books, inventories, annual financial statements

The full description of which data we process for which purpose is in the

Questions about it:

Last review of the periods: 17 September 2026.

until the browser is closed

Technically necessary, no consent required.

Session cookie

How long which data is kept - with the legal provisions: invoices 8 years (the applicable rules), working time records 24 months (the applicable rules), applications 6 months (the applicable rules).

6 months

Our own period: once the purpose is met, deletion.

Enquiries without an order

One exception, honestly: the period does not always end with the calendar. If a document is still relevant for a tax whose assessment period has not yet expired, it stays:

The retention period does not end while the documents are still relevant for taxes whose assessment period has not yet expired. This follows the applicable rules of the country of the installation.

Retention periods and laws

What we deliberately do not do

What happens after the period expires

the reports of the scheduled work

8 years

Eight years since 1 January 2025 (ten before).

Invoices and booking records

the journal (who did what)

How long we keep which data - and on which legal basis. Every period is given with the legal provision and a link, so that it can be verified.

6 years

Commercial and business letters

No analytics and no advertising services. No Google Analytics, no pixels, no third-party maps or videos.
No cookies except the technically necessary one. Anyone who only looks at the site gets no cookie at all.
No stockpiling of data. What we do not need for the purpose we do not collect - not even "for later".
No invented details. If a number or a register entry is missing, that is what it says - not estimated.

to follow

Deletion or anonymisation afterwards.

Server log files

the record of the documents that went out

Information, not legal advice. The wording of the law is always decisive. If a law changes, we change this page - the date of the last review is shown below.

24 months

In a dispute nothing is deleted until the case is settled.

PDF proof and customer signature

until payroll + 7 days

Deleted automatically afterwards; the PDF keeps a small preview.

Photos of the property (proof of service)

Once the period has expired, we delete the data. That is not only permitted, it is our duty: personal data may be stored only as long as it is needed for the purpose, and we must be able to prove that (Art. 5 (1) lit. e and (2) GDPR).

12 months

Can be withdrawn at any time.

Applications with consent (talent pool)

Legal basis

How long

What

Retention periods and storage (Speicherfristen)

6 years

Receipts for travel costs and reimbursements.

Trips (logbook, mileage allowance)

2 years

Start, end and length of the daily working time.

Working time records (building cleaning)